Wed, Feb 12, 2020
As the upcoming unclaimed property compliance reporting deadlines approach, you may be wondering how to best prepare. If you can answer the following questions, you are well on your way to being compliant. If not, we have some recommendations to help move you in the right direction.
By law, the company is required to report this property to the state of its last known address or the company’s state of incorporation. The company should analyze the remaining liability and decide whether to begin reporting on an annual basis going forward or possibly file additional VDA’s. Factors that should help determine which direction to go are possible penalties and interest by state, potential exemptions and deductions and internal resource availability.
The business must decide between training internal resources on the various state reporting rules or outsourcing to a knowledgeable firm. If internal, we recommend looking into a software system to assist in managing the data, keeping track of the due dates and dormancy periods, tracking due diligence responses, and generating state reports and the National Association of Unclaimed Property Administrators (NAUPA) formatted files. The states’ unclaimed property rules are ever-changing and software companies should keep their systems updated with such changes.
As evident above, unclaimed property reporting is a multifaceted and extensive process. If considering an outsourced partner, it is generally a best practice to consider a firm that is experienced in managing the intricacies involved with reporting unclaimed property. With little uniformity in laws amongst the states, compliance is all about juggling various due diligence mailing dates and dollar thresholds as well as opposing electronic and paper filing and payment requirements.
The Duff & Phelps Unclaimed Property team invites you to learn more about our cost-saving unclaimed property reporting services. Our clients enjoy comprehensive unclaimed property support from our expert team in Addison, Texas. All services are scalable, allowing clients to retain certain tasks if desired. However, most leverage our full capabilities, including:
When coupled with our advisory services, Duff & Phelps' unclaimed property reporting specialists help ensure clients mitigate risk and stay compliant.
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